Everything You Need to Know About I‑9 Forms

What is Form I-9?

The Form I-9 is a U.S. Citizenship and Immigration Services form that verifies an employee's identity and their authorization to work in the U.S. Both the employer and the employee must complete it. It's required for every new hire in the United States, regardless of citizenship. Employers must keep the completed forms on file and be ready to present them if requested by authorized government officials.

What is Form I-9 used for?

The Form I-9 is an essential document for employment verification in the United States. Here's what it's used for:

●      To verify the identity of employees.

●      To ensure employees are authorized to work in the U.S.

How to fill out Form I-9?

1. Start by entering your full legal name and other required personal information in the designated fields.
2. Next, choose your citizenship status from the available options and provide the necessary documentation details.
3. Fill in your employment start date as provided by your employer.
4. Sign and date the form in the allocated spaces to confirm the accuracy of the information.
5. Remember, your employer must complete their section of the form for it to be valid.

Who is required to fill out Form I-9?

Employers are responsible for filling out Form I-9 to verify the identity and employment authorization of their employees.

When is Form I-9 not required?

Certain individuals are exempt from the need to complete Form I-9. This includes independent contractors, casual domestic workers in private homes, and employees hired before November 6, 1986, with uninterrupted employment.

When is Form I-9 due?

The deadline for the Form I-9 is by the first day of employment. Employers must ensure it is completed and retained per USCIS regulations.

How to get a blank Form I-9?

Visit Zendocs to access a preloaded, fillable template of the official Form I-9. Our platform supports the preparation and secure download of the form.

How to sign Form I-9 online?

Load the form in Zendocs’ PDF editor, complete the required fields, then create your e-signature and click 'Done' to download your signed document.

Where to file Form I-9?

The I-9 form cannot be submitted online or mailed. It must be retained by the employer and made available for inspection upon request.