form-w-2

IRS Form W-2 - Wage Statement

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  842 reviews

Zendocs is not affiliated with the Internal Revenue Service (IRS).

Everything You Need to Know About IRS Form W-2

What is Form W-2?
The W-2 is one of the most important tax forms for U.S. employees. It summarizes how much money you earned in the past year and how much was withheld in taxes. Employers must issue it to employees by January 31 following the end of the tax year.

Who gets a W-2?

  • All employees who received wages, salaries, or tips where taxes were withheld.
  • Independent contractors and freelancers receive Form 1099-NEC instead of a W-2.

Key information reported on a W-2

  • Employer’s name, address, and Employer Identification Number (EIN).
  • Employee’s Social Security Number (SSN).
  • Total annual wages, tips, and other compensation.
  • Federal, state, and local income taxes withheld.
  • Social Security and Medicare wages and taxes withheld.
  • Contributions to retirement plans, dependent care, or health insurance (if applicable).

Why is the W-2 important?

  • Needed to file federal and state income tax returns.
  • Used to verify earnings for Social Security benefits.
  • Required for applying for loans, mortgages, and financial aid.
  • Helps reconcile tax refunds or balances due.

Deadlines and requirements

  • Employers must provide employees with W-2s by January 31 each year.
  • Employers must also file copies with the Social Security Administration (SSA).
  • Employees must include W-2 information when filing their annual tax returns.

What if you don’t receive your W-2?
Contact your employer first. If unresolved, you can request assistance from the IRS, which may ask you to file using Form 4852 (Substitute for W-2).

FAQ

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Step 1: Fill Out The Form

1. Fill Out The Form

Fill in your details and information, add date and customize as needed

Step 2: Add Your Signature

2. Add Your Signature

Add legally-binding signature by drawing, uploading, or typing

Step 3: Download or share

3. Download or share

Your form is ready, download, share link or send via email instantly

Step 1: Fill Out The Form

1. Fill Out The Form

Fill in your details and information, add date and customize as needed

Step 2: Add Your Signature

2. Add Your Signature

Add legally-binding signature by drawing, uploading, or typing

Step 3: Download or share

3. Download or share

Your form is ready, download, share link or send via email instantly

What our users are saying

Excellent
4.83 based on
  842 reviews
Sophie Frank
Verified Customer

I was skeptical about editing pdfs on my phone, but Zendocs made it work smoothly. Filled out a freelance w9 while waiting for my coffee. No issues at all.

United States5 days ago
Eugene Campbell
Verified Customer

I'm a screenwriter and mark up my drafts often. Tried the annotate pdf tool here – it was actually pleasant to use. Notes stuck where I placed them, colors were clear, and export kept everything intact. Beats printing 80 pages every time.

United States2 days ago
Bruno Simmons
Verified Customer

Used ZenDocs to split up a 100-page policy doc into smaller team manuals. It was quick, intuitive, and didn't crash once – even with that massive file.

United States1 day ago
Mindy Reid
Verified Customer

Compiled my speaker bio, session outline, and visual aids into one file for a conference. ZenDocs let me combine them fast and add bookmarks for each section. This made navigating during my talk so much easier. I even re-uploaded the final version to make a few changes – every step was smooth. Really appreciated how consistent the UI was.

United States1 day ago
Laura Martinez
Verified Customer

I needed to add quick comments to student feedback forms and the annotate pdf feature on zen docs made it painless. No crashes, super clean interface – definitely easier than Adobe's bloated editor.

United States1 day ago
A Costa
Verified Customer

ZenDocs has the cleanest interface I've used. Edited a PDF proposal, reordered some sections, and exported without hassle. It just works.

United States1 day ago
Sophie Frank
Verified Customer

I was skeptical about editing pdfs on my phone, but Zendocs made it work smoothly. Filled out a freelance w9 while waiting for my coffee. No issues at all.

United States5 days ago
Eugene Campbell
Verified Customer

I'm a screenwriter and mark up my drafts often. Tried the annotate pdf tool here – it was actually pleasant to use. Notes stuck where I placed them, colors were clear, and export kept everything intact. Beats printing 80 pages every time.

United States2 days ago
Bruno Simmons
Verified Customer

Used ZenDocs to split up a 100-page policy doc into smaller team manuals. It was quick, intuitive, and didn't crash once – even with that massive file.

United States1 day ago
Mindy Reid
Verified Customer

Compiled my speaker bio, session outline, and visual aids into one file for a conference. ZenDocs let me combine them fast and add bookmarks for each section. This made navigating during my talk so much easier. I even re-uploaded the final version to make a few changes – every step was smooth. Really appreciated how consistent the UI was.

United States1 day ago
Laura Martinez
Verified Customer

I needed to add quick comments to student feedback forms and the annotate pdf feature on zen docs made it painless. No crashes, super clean interface – definitely easier than Adobe's bloated editor.

United States1 day ago
A Costa
Verified Customer

ZenDocs has the cleanest interface I've used. Edited a PDF proposal, reordered some sections, and exported without hassle. It just works.

United States1 day ago
Sophie Frank
Verified Customer

I was skeptical about editing pdfs on my phone, but Zendocs made it work smoothly. Filled out a freelance w9 while waiting for my coffee. No issues at all.

United States5 days ago
Eugene Campbell
Verified Customer

I'm a screenwriter and mark up my drafts often. Tried the annotate pdf tool here – it was actually pleasant to use. Notes stuck where I placed them, colors were clear, and export kept everything intact. Beats printing 80 pages every time.

United States2 days ago
Bruno Simmons
Verified Customer

Used ZenDocs to split up a 100-page policy doc into smaller team manuals. It was quick, intuitive, and didn't crash once – even with that massive file.

United States1 day ago
Mindy Reid
Verified Customer

Compiled my speaker bio, session outline, and visual aids into one file for a conference. ZenDocs let me combine them fast and add bookmarks for each section. This made navigating during my talk so much easier. I even re-uploaded the final version to make a few changes – every step was smooth. Really appreciated how consistent the UI was.

United States1 day ago
Laura Martinez
Verified Customer

I needed to add quick comments to student feedback forms and the annotate pdf feature on zen docs made it painless. No crashes, super clean interface – definitely easier than Adobe's bloated editor.

United States1 day ago
A Costa
Verified Customer

ZenDocs has the cleanest interface I've used. Edited a PDF proposal, reordered some sections, and exported without hassle. It just works.

United States1 day ago
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IRS W-2 Form - Wage and Tax Statemen | Zendocs